Transaction Coordinator / Administrative VA

Job Overview

A real estate professional based in Las Vegas and California is hiring a Transaction Coordinator / Administrative Virtual Assistant. This is a remote, part-time position. Candidates must have experience supporting international real estate agents or brokers. Familiarity with the California or Los Angeles real estate market is a strong advantage but not required.

Job Responsibilities:

• Coordinate real estate transactions from contract to close

• Monitor critical dates and ensure all deadlines are met

• Communicate with clients, agents, escrow, title, and other parties involved

• Prepare, organize, and manage transaction documentation

• Update CRM and maintain organized records

• Schedule inspections, appraisals, and meetings as needed

• Provide general administrative support as assigned

Qualifications:

• Minimum 1 year of experience as a VA for an international real estate agent or broker

• Strong understanding of transaction coordination processes

• Excellent written and verbal English communication skills

• High level of organization and attention to detail

• Ability to manage multiple transactions and deadlines simultaneously

• Proficiency in Google Workspace, CRMs, and document management tools

• Familiarity with U.S. real estate procedures and documentation preferred